PRESENT Terry Colson (Acting Chairman), Laurie Bower (Secretary & Treasurer), Dennis Moss (Racing Secretary), David Andrews (Measurer), Peter Constable, Tony Martin, Ray Pavey, Alan Oxlade, Michael Aloof, Gordon Beddall, Roger Thomas, Reg Gray, Terry Binstead, Colin Trower, Geoff Jones, Anthony Warren, Tom Davies, Terry Kitson, David Sauerteig, Mike Lovelace, David Mayne, David Bell, Martin Hunt, Hans Neeser, David Mason, Peter Hinton, Chaz Jordan and Ron Perkins.

APOLOGIES Mike Connell, Doug Genders, Mervyn Cook, John Carter, John Mayhew, Alan Hall, Peter Townsend, Russell Thomas, Ron Pinner, Martin Graham and Brian Coatsworth.

MINUTES OF THE 11^th AGM HELD 16^th NOVEMBER 2008 These had been circulated to all members and were AGREED unanimously as a true record.

MATTERS ARISING There were no matters arising.

SECRETARY'S REPORT The Secretary read his report which outlined the various aspects of the Club’s year and the continuing improvement of its facilities including the installation of new u-PVC windows throughout the club premises. The adoption of the report was proposed by Dave Andrews and seconded by Alan Oxlade and CARRIED unanimously.

MEMBERSHIP SECRETARY’S REPORT Owing to the non-availability of the Membership Secretary through ill health, no report was available.

TREASURER'S REPORT & ADOPTION OF AUDITED ACCOUNTS The Treasurer read his report and outlined the salient features of the audited accounts. The excess of income over normal expenditure for the year was £1,051.98 and the total assets of the Club had increased by £1,064.98 to £16,518.98 at the end of the financial year. Adoption of the accounts was proposed by Gordon Beddall, seconded by Terry Kitson and CARRIED unanimously. The Treasurer proposed a vote of thanks to the Auditor, Roger Thomas which was AGREED unanimously.

MEMBERSHIP FEES AND RACING FEES FOR 2009 The Committee’s proposal that there should be no change to the current level of Club membership and racing fees for 2009 was seconded by Gordon Beddall and CARRIED unanimously. However, the Treasurer warned that the current levels of MYA Affiliation Fees might well alter as a result of a proposition to be voted upon at the MYA AGM on 28^th November, and this would affect the overall amount paid by Full Members who affiliated to the MYA through this club.

CLUB RULES AMENDMENTS The Committees’ proposals had previously been circulated to all members and the Secretary outlined the principal alterations proposed – the ability of the Committee to re-allocate specific responsibilities amongst themselves for greater efficiency, the creation of the position of Commodore of the Club (a non-executive post) and alterations to the existing rules to enable them to deal with the growing problem of lack of floor space for the storage of boats on club premises. Considerable discussion followed, particularly in respect of future boat storage, and a number of points were explained in more detail by the Committee in response to questions raised. Peter Constable and others suggested that rather than have a Commodore, it would be more appropriate to have a non-executive President of the Club instead. The Chairman put the two alternatives to the meeting and, on a show of hands, the meeting AGREED that the position of Commodore be adopted. The Committee proposed that, subject to the appropriate rule change being approved by the meeting, John Mayhew should be asked to accept the post in recognition of his considerable services to the Club. Chaz Jordan proposed, seconded by Dave Andrews, that the rule changes be adopted and John Mayhew be asked to accept the position of Commodore of the Club. The proposal was AGREED unanimously.

RACING SECRETARY'S REPORT The Racing Secretary read his report which outlined the principal sailing events at the Club during the year and the success of members sailing in these and other Open events. He also referred to the attendance levels for racing in the 3 classes and the sailing days lost due to lake conditions, ice, snow, no wind, low water levels or poor attendance. Adoption of the report was proposed by Dave Andrews, seconded by Alan Oxlade and AGREED unanimously.

2010 SAILING PROGRAMME The Racing Secretary reported that the normal Club racing programme for 2010 would follow the same format as that for 2009 with an equal distribution of racing days between the three classes sailed. The Secretary advised the meeting that the programme for 2010 had now been finalised including all free sailing events and District Open meetings to be hosted by the Club.

ELECTION OF OFFICERS The Committee had proposed the following persons to form next year's Management Committee: SECRETARY & TREASURER - Laurie Bower, MEMBERSHIP SECRETARY & MEASURER – Dave Andrews, RACING SECRETARY – Colin Trower, WEBMASTER & RESULTS SECRETARY – Dennis Moss, COMMITTEE MEMBERS – Terry Colson and Gordon Beddall. As there were no other nominations, these persons were ELECTED unopposed. Under Club Rules, the Committee at their first meeting will elect one of their number to be Chairman of the Committee. Other non-Committee Club appointments are Roger Thomas and David Bell - Trustees of the Club and Roger Thomas - Auditor.

FUTURE PLANS FOR THE CLUB

a. Restoration of the Rick Pond – Anthony Warren outlined the plans to restore the lake to enable competitive freesailing to again take place as in the past. The project had already been agreed in principle by the Palace Authorities and the contractor concerned and detailed plans had now been drawn up and submitted for final approval. Subject to that approval, it is hoped that work can commence early in 2010. The meeting were advised that the project was to be carried out at no cost to the Club or the Palace Authorities owing to the generosity of the contractors.

b. Future lake Maintenance – The Secretary advised the meeting that the Committee would be taking a much more structured stance on lake maintenance in 2010 and would be establishing formal "work days" for weed clearance during the spring and summer. As many members as possible would be asked to lend a hand on these days in order to reduce, and hopefully eliminate, the loss of sailing days due to weed.

c. Refurbishment of the water supply – The Secretary advised the meeting that the Committee would be investigating the possibility of improving the flow of water from its underground source in order to reduce the pumping time needed to fill our storage tank in the loft of the clubhouse.

A.O.B. David Sauerteig commented that the toilets in the clubhouse could do with being replaced and the Committee agreed to pursue this matter with a view to refurbishment. Chaz Jordan informed the meeting that he had devised a means of enabling spinnakers to be used on Radio A boats within the class rules and a number of members expressed interest and would contact him for further details. The Chairman advised Chaz that he would be welcome to race his now spinnaker equipped A boat at the Club provided it had a valid current measurement certificate.

There being no other business, the Chairman declared the meeting closed at 12.20pm.